Academic Affairs Position Descriptions Update

Minor changes to positions are included in red in the text below.

Provost and Dean of the Faculty

The Provost and Dean of the Faculty serves as the chief academic officer of the University and is the senior executive when the President is absent. Within his/her overall responsibilities for every facet of academic affairs, he/she bears the following specific responsibilities:

  • Supervising the Associate Provost for Academic Planning and Standards, the Associate Provost for Academic Services, the Associate Dean of the Faculty, and the Associate Dean of Curriculum
  • Supervising all academic department chairs/program directors/school directors
  • Overseeing the resources and administrative heads of the library, athletics programs, the registrar’s office, and information technology
  • Authorizing and recruiting new and replacement faculty members in consultation with department chairs, program directors, and school directors
  • Managing faculty resources to meet the needs of students in fulfilling program and degree requirements, including supervision of course offerings and scheduling of courses
  • Providing oversight of diversity issues in Academic Affairs
  • Evaluating individual faculty members in consultation with Department Chairs/School Directors and the Promotion and Tenure Committee with regard to advancement in rank, salary, and tenure
  • Sharing with the Associate Dean of the Curriculum administrative responsibilities for curricular design and the implementation of the will of the faculty in curricular matters
  • Developing policies and planning procedures, in consultation with the Council on University Programs and Policy and the President
  • Editing the Faculty Handbook
  • Reviewing and approving operating budgets for all academic departments, programs, and schools
  • Advancing the highest standards of academic excellence and professional ethics in every part of the University community and representing these standards and ethics to the larger national community of higher education
  • Serving as the sexual harassment officer for the University


Associate Provost for Academic Planning and Standards

The Associate Provost for Academic Planning and Standards fulfills responsibilities as assigned by the Provost. This administrator supervises areas relating to student academic issues. The Associate Provost for Academic Planning and Standards also oversees planning associated with the faculty salary budget and hiring of part-time adjuncts and full-time visiting faculty. The Associate Provost for Academic Planning and Standards bears the following specific responsibilities:

  • Implementing the academic standards of the University and serving as the administrative representative on the Academic Standards Committee of the Curriculum Council
  • Participating with the Associate Provost for Academic Services in hearing student petitions for exceptions to academic requirements, cases of academic disqualification, and merit award eligibility.
  • Coordinating all-University honors programs including Presidential Scholars, research honors, and Dean’s List programs
  • Managing the John Wesley Powell student research conference
  • Managing the budgets for student research and travel support
  • Serving as Director of Disability Services and assisting students with disabilities in determining appropriate accommodations
  • Managing cases of academic dishonesty and disqualification from the University
  • Developing policies, in consultation with the Financial Aid Director, for student financial aid
  • Hiring part-time adjuncts and full-time visiting faculty in consultation with department chairs, program directors, and school directors and managing the associated budget
  • Maintaining faculty salary information and performing faculty salary modeling
  • Managing the budgets for departmental honoraria and entertainment and administrative travel
  • Editing the University Catalog
  • Performing other responsibilities as assigned by the Provost/Dean


Associate Dean of the Faculty

The Associate Dean of the Faculty fulfills responsibilities as assigned by the Provost. This administrator manages areas relating to faculty development. The Associate Dean of the Faculty bears the following specific responsibilities:

  • Directing the Mellon Center for Faculty and Curriculum Development
  • Developing and administering orientation programs for new faculty
  • Serving as the administrative representative to the Faculty Development Committee
  • Administering general faculty development funds, including grant and leave programs recommended by the Faculty Development Committee and faculty travel budgets
  • Coordinating with the Associate Dean of Curriculum resources to meet program needs of all-University programs, including General Education, May Term, Study Abroad, the Writing Center, and the Ames Library
  • Serving as administrative liaison for collection development in the University library
  • Coordinating all curricular and program grants with the Director of Corporate and Foundation Relations and the Associate Dean of Curriculum
  • Performing other responsibilities as assigned by the Provost/Dean

The Associate Dean shall be appointed by the Provost and Dean of the Faculty from among the tenured members of the faculty for a term of four years. The position is not intended to become a career for its occupant; rather, it is a term assignment, with the expectation being that after four years, the Associate Dean will reassume his/her duties on the regular faculty. Replacement of the teaching duties of the Associate Dean during his/her administrative term will usually, therefore, be handled with four-year term contracts.

The Provost/Dean will request that nominations for the position be sent to the chair of CUPP. CUPP will then review the nominations and act as an advisory screening committee to the Provost/Dean.


Associate Provost for Academic Services

The Associate Provost for Academic Services fulfills responsibilities as assigned by the Provost. This administrator is responsible for oversight of academic records, registration and advising. The Associate Provost for Academic Services also supervises areas related to academic program reviews and academic facilities and equipment. The Associate Provost for Academic Services bears the following specific responsibilities:

  • Participating in, along with the Associate Registrar, maintaining complete and accurate records for each student
  • Coordinating, along with the Associate Registrar, Department Chairs, and other administrators, the preparation of the course schedule
  • Coordinating, along with the Associate Registrar, the registration process
  • Participating, along with the Associate Provost for Academic Planning and Standards, in hearing student petitions for exceptions to academic requirements, cases of academic disqualification, and merit award eligibility
  • Convenes the Academic Appeals Board
  • Convenes the Calendar Committee
  • Supervising, in consultation with the Director of the Advising Center and Coordinator of First-Year Advising, the University system of academic advising
  • Coordinating the review of academic programs and departments
  • Assigning and overseeing academic facilities (transition from Associate Provost for Academic Planning and Standards)
  • Managing the academic budget for permanent equipment (transition from Associate Provost for Academic Planning and Standards)
  • Serve as Academic Affairs administrative representative to the Capital Projects Committee (transition from Associate Provost for Academic Planning and Standards)
  • Performing other responsibilities as assigned by the Provost/Dean


Associate Dean of Curriculum

This position reports to the Provost/Dean and will provide assistance to the Provost/Dean on a wide range of academic and curricular issues as well as share in the oversight of some offices and operations related to curricular development. The Associate Dean of Curriculum will provide leadership in strengthening all curricular programs. In addition, the Associate Dean of Curriculum will ensure that existing and new program content and delivery are of consistently high quality by overseeing assessment of program curriculum and student learning outcomes. Finally, the associate dean will facilitate the sharing of best practices among faculty and assist in balancing the needs of particular academic programs with those of other disciplines and general education.

  • In consultation with the faculty, initiating curricular planning and research and coordinating the development and revision of curricular programs
  • Managing the London and Madrid Study Abroad programs, and supervising the International Office (Note: study abroad programs removed from Associate Dean of Faculty and supervision of the International Office removed from Associate Provost)
  • Directing May Term (Note: eliminates May Term Director)
  • Directing the general education program (Note: eliminates General Education Director)
  • Facilitating the coordination of interdisciplinary programs with other academic programs (Note: interdisciplinary program directors would continue to report to the Provost/Dean)
  • In partnership with the faculty, working on the continual improvement and expansion of diversity in the curriculum
  • Facilitating the implementation of recommendations for improvement of the curriculum from faculty committees such as Curriculum Council or the Strategic Curricular Review Task Force
  • Overseeing the assessment of academic programs and student learning outcomes with the assistance of the Assistant Provost and Director of Institutional Research and Planning
  • Supervising the Writing Center and Writing Program
  • Assisting with the incorporation of undergraduate research into the curriculum
  • Serving as the administrative representative to the Curriculum Development Committee of the Curriculum Council (Note: removed from Associate Dean of Faculty)
  • Coordinating resources with the Associate Dean of Faculty to meet program needs of all-University programs, including General Education, May Term, Study Abroad, the Writing Center, and Ames Library
  • Coordinating with the Associate Dean of Faculty all of the faculty development opportunities in order to ensure quality delivery of the curriculum
  • Performing other responsibilities as assigned by the Provost/Dean

The Associate Dean shall be appointed by the Provost and Dean of the Faculty from among the tenured members of the faculty for a term of four years. The position is not intended to become a career for its occupant; rather, it is a term assignment, with the expectation being that after four years, the Associate Dean will reassume his/her duties on the regular faculty. Replacement of the teaching duties of the Associate Dean during his/her administrative term will usually, therefore, be handled with four-year term contracts.

The Provost/Dean will request that nominations for the position be sent to the chair of CUPP. CUPP will then review the nominations and act as an advisory screening committee to the Provost/Dean.

September 3, 2009

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About bethacunningham

Professor of Physics
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